Event Safety for Events & Live Productions
Safety starts long before event day. Flight Event supports organisers in planning safe event operations: from risk assessments and safety plans to clear responsibilities and coordination between the teams involved during delivery.
Event safety services
Event safety plans
Project-specific safety plans for events and venues. Procedures, responsibilities and measures are tailored to the event, venue and expected attendance.
Risk assessment
Systematic identification and assessment of relevant hazards. We use the findings to develop suitable protective measures for build-up, event operation and dismantling.
Event management
Taking on or supporting on-site event management. Coordinating the parties involved, monitoring agreed procedures and maintaining clear communication throughout the event.
Emergency & evacuation planning
Clear procedures for exceptional situations and emergencies, including alerting routes, responsibilities, communication structures and evacuation procedures.
Audience & crowd safety
Assessment of audience flows, entry and exit arrangements, capacities and critical areas. The aim is to plan safe movement and event operations in line with the conditions of each event and venue.
On-site safety coordination
Coordination of safety-related interfaces between the organiser, production, technical teams, security, medical services, fire safety and other parties involved.
From planning to safe delivery
01 — Project brief & operating conditions
02 — Risk assessment & analysis
03 — Safety planning
04 — Audience & crowd management
05 — Emergency & evacuation planning
06 — Liaison with authorities
07 — Interfaces & responsibilities
08 — Briefings & operational preparation
09 — Delivery & safety coordination
10 — Debrief & documentation
Safety is project-specific.
No two events are the same. Venues, audiences, production requirements, technical conditions and regulatory frameworks differ from project to project.
Flight Event develops safety solutions based on the actual requirements of each event.
Planning on a clear basis
Professional event safety takes account of the legal, regulatory and technical conditions of a project. Applicable requirements depend on factors such as event type, venue, intended use, attendance and production conditions.
Venue regulations in Germany
Consideration of the building and operational requirements applicable to each event and venue, including the rules of the relevant federal state.
Occupational safety & risk assessment
Hazards are assessed systematically and suitable technical, organisational and staffing measures are integrated into event planning.
SiGeKo qualification
Flo Popp is a health and safety coordinator (SiGeKo) under the German Construction Site Ordinance (Baustellenverordnung), qualified in accordance with RAB 30, Annexes B and C (occupational safety knowledge and specific coordinator knowledge). This qualification informs the coordination of health and safety when several trades work together during build-up and dismantling.
DGUV regulations
Consideration of relevant German accident prevention regulations and DGUV rules for event and production venues and the technology used. DGUV Rule 115-002 provides guidance on DGUV Regulations 17 and 18.
Escape routes & emergency exits
Planning and assessment of escape routes, emergency exits and safety-related access routes against project-specific requirements. ASR A2.3 addresses escape routes and emergency exits in workplaces.
Fire safety & emergency organisation
Fire safety, alerting routes, responsibilities and emergency procedures are coordinated with the parties involved and integrated into safety planning.
Authorities & permit conditions
Flight Event supports liaison with the responsible authorities and relevant organisations and takes project-specific requirements and conditions into account during planning and delivery.
Event safety: frequently asked questions
During venue selection and concept development. Visitor routes, structures, operational workflows and communication can then be coordinated with event planning and technical direction.
The event format, venue and intended use, expected attendance, schedule, technical structures and suppliers involved. Existing plans, permissions and conditions help establish the project-specific requirements and the scope of support.
No. Venues, uses, visitor profiles and production conditions differ. The requirements and necessary coordination must be considered for the individual project. A template cannot replace an assessment of the actual circumstances.
Responsibilities and communication routes are coordinated and documented with the organiser, venue operator and relevant specialists. The commissioned scope is explicitly agreed. Initial consulting can help resolve organisational and technical questions before detailed planning begins.
Yes. Owner Flo Popp is a health and safety coordinator (SiGeKo) under the German Construction Site Ordinance (Baustellenverordnung), qualified in accordance with RAB 30, Annexes B and C. Whether and to what extent coordination under this ordinance is required depends on the individual project. He is also a certified contractor coordinator and coordinates multiple companies working on the same site – at events as well as on construction sites and in industry (Safety & contractor coordination).
Depending on the size and type of event, the German places of assembly regulations (Versammlungsstättenverordnung) of the federal states require a responsible person for event technology to be present during load-in, load-out, rehearsals and the event itself. This role is usually filled by certified master event technicians (Meister für Veranstaltungstechnik – Bachelor Professional) or equally qualified specialists. The exact requirements depend on the respective state regulation and on the authority or venue operator.
Yes. Through its network, Flight Event provides certified master event technicians (Meister für Veranstaltungstechnik – Bachelor Professional) who can act as the responsible person for event technology – for single dates, tours or entire productions. More about the crew network.
Event safety for your
next project?
next project?
From initial planning, safety plans and liaison with authorities to on-site coordination: structured, practical and tailored to your event.